NOTICE OF PRIVACY PRACTICES
If you are a physician or other healthcare or medical provider (“Provider”) or an individual who is authorized by a Provider to access and use the Site (“Designee”), Practice collects Personal Information about you when the Provider when you register on the Site. The information that Practice collects from Providers and Designees includes, but is not limited to: names, specialty, e-mail address, phone number, and address. Practice does not collect PHI about Providers and Designees. If you are a patient of a Provider who has subscribed to the Site or a new patient that has subscribed to the Site (“Patient”), Practice collects Personal Information about you when you register to use the Site including when your treating Provider (“Authorized Caregiver”) uses or subscribes to the Site. If you are an authorized individual or guardian (“Agent”), Practice collects Personal Information about you, including, without limitation, your name, e-mail address, phone number and relationship to the patient. When communicating with the Provider in using the Site, the Patient, Authorized Caregivers, Providers and its Designees may disclose Personal Information about the Patient, which may include PHI. Practice does not collect PHI about Authorized Caregivers. Protected Health Information PHI includes information, whether oral or recorded in any form or medium, that is sent or received from a Patient, his or her Authorized Caregiver or a physician or other healthcare provider that: (a) relates to the past, present or future physical or mental condition of the Patient; the provision of healthcare to the Patient; or the past, present or future payment for the provision of the healthcare of the Patient; and (b) that identifies the Patient or with respect to which there is a reasonable basis to believe the information can be used to identify the Patient. [45 C.F.R. § 160.103]
How Practice Uses Personal Information
Practice uses Personal Information as follows: 1.To enable access to and use of the Site; 2.Respond to inquiries; 3.Send important information regarding services provided by the Practice, changes to Practice’s terms and conditions, and/or other administrative information; 4.To comply with all applicable laws, including requests to a government agency; 5.To enforce the terms and conditions of this Notice; 6.To protect Practice’s operations or those of any of Practice’s affiliates; 7.To protect the rights, privacy, safety or property of that of Practice, Practice’s affiliates, Patients, Providers and others; and, 8.To allow the Practice to pursue available remedies or limit the damages that it may sustain. How Practice Discloses Personal Information Practice discloses Personal Information, including PHI: 1.If you are a Patient, to your Provider, its Designees and Authorized Caregivers without further authorization for purposes of treatment, payment or operations; 2.If you are an Authorized Caregiver, to the Patient and his or her Provider and the Provider’s Designees; 3.For third-party Service providers who provider services such as website hosting, data analysis, payment processing, order fulfillment, infrastructure provision, information technology services, customer service, e-mail delivery services, credit card processing, backup, auditing services, management services, consulting services, and any other similar services; 4.To a third-party in the event of any reorganization, merger, acquisition, sale, joint venture, assignment, transfer or other disposition of all or any portion of Practice’s business assets or stock, including in connection with any bankruptcy or similar proceedings; 5.As we believe to necessary and appropriate: a.Under applicable laws; b.To comply with legal proceedings; c.To comply with applicable law, including requests by government agencies; d.Enforce the terms and conditions; e.To protect Practice’s operations or those of any of Practice’s affiliates; f.To protect the rights, privacy, safety or property of that of Practice, Practice’s affiliates, Patients, Providers and others; and, g.To allow the Practice to pursue available remedies or limit the damages that it may sustain; and,
Security Practice uses reasonable organizational, technical and administrative measures to protect Personal Information under Practice’s control, consistent with the Omnibus regulations promulgating Standards for Privacy of Individually Identifiable Health Information and Security Standards for Protection of Electronic Protected Health Information. No data transmission over the Internet or data storage system can be guaranteed as completely secure. If you have reason to believe that your interaction with the Practice is no longer secure, please immediately notify Practice of the problem by contacting the Practice by utilizing the “Contact Us” (or similarly named section or function). Practice will notify affected Providers and/or Patients of any breach of unsecured PHI.
Changing Your Information
If you would like to review, correct, update, delete or otherwise limit Practice’s use of your Personal Information that has been previously provided to the Practice, you may contact the Practice by utilizing the “Contact Us” (or similarly named section or function). In your request, please make clear what information you would like to have changed, whether you would like to have your Personal Information deleted from our database or otherwise let the Practice know what limitations you would like to put on our use of your Personal Information. Practice will try to comply with your request as soon as reasonably practicable. Please note that in order to comply with certain requests to limit use of your Personal Information Practice may need to terminate your account with the Practice and your ability to access and use the Site, and you agree that Practice will not be liable to you for such termination or for any refunds of prepaid fees paid by you. Although Practice will use reasonable efforts to do so, you understand that it may not be technologically possible to remove from Practice’s systems every record of your Personal Information. The need to back up the Practice’s systems to protect information from inadvertent loss means a copy of your Personal Information may exist in a non-erasable form that will be difficult or impossible for Practice to locate or remove. Retention Period Practice will retain your Personal Information for a period necessary to fulfill the purposes outline in this Notice unless required otherwise by law.
Use of Site by Minors
NOTICE OF PRIVACY PRACTICES